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You can copy these files to back up your signatures or copy them to/from another computer. If there is not a signature in the list called mysignature, do the following: a. Under the Signatures section of this screen, click on the button labeled Signatures. Open Microsoft Outlook 2003, click on the Tools menu, select Options, and then click the Mail Format tab. There are three files for each signature – one each in HTML, plain text, and RTF format. First, you will need to set up your signature in Outlook. To set up an email signature in Outlook: Select Tools Options. When you create an email or change accounts, the signature changes with the account selection or you can right click on the signature area and select a new one.Ĭ:\Documents and Settings\username\Application Data\Microsoft\Signatures Create an Email Signature in Outlook 2003. Set a signature for each account and for both new message and replies / forwards, using the Blank signature when you don't want a default signature.

Can’t say for certain, but it might work. add the contact back to the address book. When you are finished creating signatures, click Ok to return to the Options dialog screen. I am working with a user who has an automatic signature in outlook 2003. This makes it easier when you right click to swap signatures or if you are having problems with spell check seemingly not working correctly ( Outlook signatures and spell check). While you could just enter a space or two, it makes it easier to locate the signature block when it's marked with the standard signature delimiter of –. Enter two dashes and a space (– ) then Enter to create a signature that is identifiable. 2) In the Options window which will appear, click on the Mail Format tab.

Otherwise the image wont get sent with the email. When you have Word as the default e-mail editor, in the new message window there would be an Options dropdown and click on E-mail signatures and see if you’re able to set up your signature. If you don't want to use a signature with an account, create one called Blank. If an email contains an image, then it will get sent as an attachment.If you use multiple email accounts, you can set a signature for each account and it's changed each time you change the account, provided you have a default signature configured for each account.įirst, create a signature for each account:īrowse to Tools, Options, Mail format, Signature section and click the Signature button to add signatures.Ĭlick the New button to enter the text for your signature. When you use Outlook 2003 and set Word as your email editor or use Outlook 2007, 2010 or 2013, it's easy to change signatures on your messages.